Paid Time Off
Rady Children’s Health offers its employees a generous Paid Time Off package accrued based on years of service and hours worked.
For more information, please contact the Benefits Department or review the applicable Paid Time Off policy for your region.
Paid Sick Leave
Even the most health conscious people get sick sometimes. When that happens, you can count on Rady Children's Health to allow you time to rest or receive treatment.
Sick time for Orange County employees
Rady Children's Health provides employees with a Paid Sick Leave (PSL) benefit as required under the Healthy Workplace, Healthy Families Act of California. PSL may be used for your own illness, whether for the diagnosis, care or treatment of the illness, or for preventive care, which includes for your well-being to prevent or reduce causes that can contribute to illnesses, such as stress, burnout, anxiety, exhaustion, depression, sleep issues, loneliness, lack of focus and other unhealthy conditions or behaviors. You may also take PSL to care for your child, parent, spouse, registered domestic partner, grandparent, grandchild, or sibling with an illness or for their preventative care. To learn more, review the Sick Leave Policy in the Documents sidebar at right.
You may not use PSL for personal absences or vacations and must be used in increments of no less than two (2) hours, unless you are an exempt worker which requires usage in full day increments.
PSL is not front-loaded at the beginning of the plan year. You accrue PSL at the rate of 1 hour for every 30 hours worked. Once your accrual reaches the maximum accrual balance, your PSL accruals will stop. PSL is based on a plan year that begins every July 1 and ends on June 30. Please refer to the following chart for details.
| Work Schedule | Maximum Days Used Per Year | Maximum Accrual Balance |
|---|---|---|
| Up to 8 hour shifts | 5 days (40 hours) | 10 days (80 hours) |
| 10 hour shifts | 5 days (50 hours) | 10 days (100 hours) |
| 12 hour shifts | 5 days (60 hours) | 10 days (120 hours) |
The carryover of unused paid sick leave to an associate's PTO bank ceased on July 1, 2024. Any unused PSL at the end of a fiscal year will stay in your account, and up to 5 days may be used in the next plan year.
How to request PSL:
To learn more, view the Job Aid for entering absences in Workday from the Documents page under Time Off.
Remember to review the Rady Children's Health PSL Policy on the Documents page under Time Off.
Sick time for San Diego employees
Benefits-Eligible Employees
Rady Children's Health offers its benefits-eligible employees accruable Sick Leave to be used for personal illness, to tend to the illness of a family member or for medical appointments.
- Accrual Rate: .03462 per hour worked
- Accrual Cap: 500 hours
Accrual begins on the first day of employment for benefits-eligible team members. Sick Leave is not accrued while employees are on sick leave or working overtime.
| Hours worked weekly | Sick leave accrued annually (hours) |
|---|---|
| 40 | 72 |
| 36 | 65 |
| 32 | 58 |
| 28 | 50 |
Non-Benefits Eligible Employees
Non-benefits eligible employees, including per diem workers, accrue Sick Leave as follows:
- Accrual Rate: 0.3333 per hour worked
- Accrual Cap: 120 hours
Non-benefits eligible employees may use up to 60 hours of Paid Sick Leave in a rolling 12-month period. Sick Leave cannot be used until after 90th day of employment.
How to request Sick Leave:
Employees can request sick time through API timekeeping.
Short-term disability
Associates needing more time away from work can transition to short-term disability (STD) coverage, if elected. Benefits begin after seven days of illness or injury and pay 70% of your salary, up to a maximum of $2,500 per week. STD benefits end after 26 weeks or when you are no longer disabled.
Long-term disability
For longer illnesses or injuries, long-term disability (LTD) coverage, if elected, provides benefits after you have been disabled for 180 days. LTD insurance pays 60% of your salary, up to a maximum of $15,000 per month.
Holidays
Rady Children's Health observes the following holidays each year:
| Holiday | When Observed |
|---|---|
| New Year’s Day | January 1 |
| Martin Luther King Jr. Day | Third Monday in January (SD only) |
| Presidents’ Day | Third Monday in February (not a paid holiday in OC) |
| Memorial Day | Last Monday in May |
| Independence Day | July 4 |
| Labor Day | First Monday in September |
| Thanksgiving Day | Fourth Thursday in November |
| Christmas Day | December 25 |
Since you are required to use PTO for holidays, Rady Children's Health includes the hours to cover these holidays in your PTO accrual.
Leaves of Absence
Family & Medical Leave
The Family and Medical Leave Act (FMLA) provides eligible employees the opportunity to take up to 12 weeks of unpaid, job-protected leave in a 12-month period for certain reasons, such as having a baby or caring for a sick family member. You may use your PTO or disability benefits during pregnancy disability leave and/or baby bonding leave to receive income during your leave.
Every leave of absence will be assigned a Leave of Absence Case Manager that will partner with you to manage your leave from the planning stages until your return to work. To be eligible for FMLA leave, you must have been employed with Rady Children's Health for at least 12 months and must have worked at least 1,250 hours during the last 12 months.
What is FMLA for?
FMLA leave may be taken for the following reasons, up to the durations noted:
New baby
Birth of a child, or to care for a newborn/adopted/fostered child (12 weeks).
Your own or a family member’s health condition
A health condition that makes you unable to perform your job, or to care for an immediate family member who has a serious health condition (12 weeks).
Military service member needing care
To care for a covered service member with a serious injury or illness related to certain military service (26 weeks).
Family member’s active duty
To handle certain qualifying exigencies related to your spouse’s, son’s, daughter’s, or parent’s active duty in the Uniformed Services (12 weeks).
How to apply
To apply for FMLA leave, contact Leave Team at loa@choc.org (OC employees) or leaveofabsence@rchsd.org (SD employees).
California Family Rights Act
Rady Children's Health employees may receive up to 12 weeks of unpaid leave in a 12-month period to care for their own serious health condition, birth of a child, adoption or foster care of a child, or to care for their qualifying family member with a serious medical condition under the California Family Rights Act (CFRA). Visit Documents to access the Leave of Absence Policy for your region.
To be eligible for leave under the CFRA, you must have been employed with Rady Children's Health for at least 12 months and have worked at least 1,250 hours of service during the past 12 months.
Pregnancy Disability Leave
Pregnant employees may receive up to four months (17 and 1/3 weeks) of unpaid Pregnancy Disability Leave for pregnancy or pregnancy-related conditions. This leave can cover the time taken before birth, the birth and the recovery period after the birth. The duration of pregnancy disability leave is determined by the treating physician. Visit Documents to access the Leave of Absence Policy for your region.
Medical Leave of Absence
Medical leaves are available if you are disabled due to your own serious health condition and are ineligible under the Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), or Pregnancy Disability Leave Law (PDL), or have exhausted FMLA, CFRA, or PDL leave and are still medically unable to return to work. Please contact the leave team at loa@choc.org (OC) or leaveofabsence@rchsd.org (SD) to discuss your options.
Personal Leave
You may be able to take an unpaid leave of absence for non-medical personal matters, including family matters not covered under FMLA. You may take up to 30 days, at the discretion of your supervisor. Please contact the leave team at loa@choc.org (OC) or leaveofabsence@rchsd.org (SD) to discuss your options.
Worker’s Compensation
To apply for Worker’s Compensation, all Rady Children's Health employees must contact the Employee Safety Team at workcomp@choc.org (OC only) or ohsworkcomp@rchsd.org (SD only) for all injuries or illnesses sustained while at work.
Jury Duty/Witness Duty
If you are called to jury duty or subpoenaed to serve as a witness, you may receive time off needed to meet your civic obligations.
Remember to review the Rady Children's Health Jury Duty Policy on the Documents page under Time Off.
Military Leaves
To support your service to your country, you may be eligible for an approved leave of absence consistent with the requirements of the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA).
Remember to review the Rady Children's Health Leave of Absence Policy on the Documents page under Time Off.
Military leave
Rady Children's Health employees who are enlisted in military service and are issued a military order to perform service in the Armed Forces of the United States may take up to five years of unpaid leave. You will be eligible to be reinstated in the same or a comparable position if you provide evidence of satisfactory completion of service, apply within 90 days after release from active duty that exceeded 180 days, and are qualified to fill your former position.
Reservist leave
Rady Children's Health employees who are enlisted in the Active Reserves and issued an order to perform weekly or annual Reserve training may be eligible for Reservist leave.
Military spouse leave
Rady Children's Health employees who work more than 20 hours per week, have a spouse who is a member of the Armed Forces, National Guard or Military Reserves and has been deployed to a combat zone during a period of military conflict may be eligible for up to 10 days of unpaid military spouse leave.
You must request the leave and provide documentation of your spouse’s deployment leave within at least two business days of receiving official notice.
Service member family leave
Rady Children's Health employees who have been employed for at least 12 months, have worked at least 1,250 hours of service during the last 12 months, and are the spouse, child, parent, or next of kin of a Service Member may be eligible for up to 26 weeks of unpaid leave in a 12-month period.
The Service Member must be a current member of the Armed Forces, including the National Guard and Reserves, who, because of a serious injury or illness incurred in the line of duty while on active duty, is undergoing medical treatment, recuperation, or therapy.
You will be eligible to be reinstated in the same or a comparable position after your leave.
Qualifying exigency family leave
Rady Children's Health employees who have been employed for at least 12 months, have worked at least 1,250 hours of service during the last 12 months, and have a spouse, son, daughter, or parent who is a member of the Regular Armed Forces, National Guard, or Reserves and is on active duty or has been ordered to active duty may receive up to 12 weeks of unpaid leave in a 12-month period. You will be eligible to be reinstated in the same or a comparable position after your leave.
Additional Federal or State Mandated Leaves
Rady Children's Health employees may be eligible for other leaves, including:
- Leave for Crime Victims
- Volunteer Firefighters, Peace Officers and Rescue Personnel
- Attend school disciplinary proceedings
- Participation in child’s school related activities and/or address school emergencies
- Adult Literacy Education Assistance
- Voting Time
- Organ & Bone Marrow Donation
Benefits Coverage While on Leave
To learn about your benefits coverage while on a leave of absence, please contact the Benefits Department.
How to re-enroll in benefits upon your return from a leave
To learn more, visit the Documents library to review the applicable leave of absence policy for your region.
PTO Donation
What if, unexpectedly, you needed time off due to a medical emergency or a major disaster and had already exhausted your paid time off? The Rady Children's Health PTO Donation Program provides a way for employees to help one another in their times of need.
Associates who want to assist may donate their PTO to the Rady Children's Health PTO Donation Bank. Even the smallest donations add up quickly and make a difference. Associates in need may then apply for time off from that bank. Due to IRS regulations, employees are not permitted to donate to specific individuals in need, only to the Rady Children's Health PTO Donation bank.
How to donate or receive a donation
OC employees only:
If you want to donate your PTO, fill out the PTO Donation Form in the Documents sidebar on the right.
If you find yourself in need of additional PTO, complete the appropriate form located in the Documents sidebar at right.
- PTO Donation Form (Medical Emergency) – Recipient
- PTO Donation Form (Federally Declared Disaster) – Recipient
SD employees only:
For more information on PTO donation, visit the Benefits Intranet page.
PTO Cash Out
If you choose not to use your PTO to take time away from work, you may opt to instead receive compensation for your unused PTO. According to IRS rules, you may cash out your accrued PTO so long as you elect to do so in the year prior to receiving your PTO Cash Out payment. This election period occurs in December each year. For OC employees, the Cash Out payment occurs in November of the following year. For SD employees, the Cash Out payment occurs in April and November of the following year.
Communication of the election period is provided each year to remind you should you want to elect a PTO Cash Out payment. Once you make your election and the election period is closed, you will not be able to rescind or change your election. If you do not have enough PTO in your PTO bank to cover your Cash Out at the time it is paid, no payment will be made.